Workplace Security and Protecting Your Office Data

workplace security fire alarm image

Cybersecurity

Before you turn in for the night, you probably lock your door and turn on your alarm system. And if you have something of value, you might store it in a chest or bring it to your bank, all in the name of keeping it secure. We have so many safeguards to protect our personal property—shouldn’t the same be true for workplace security? 

By now, you’ve probably read one of our cybersecurity posts (and if you haven’t, *hint, hint* here’ s one of our most popular to check out), so you know how cybersecurity protects your information. However, cybersecurity alone isn’t enough to fend off hackers; you’ll need workplace security, too. But workplace security can’t be as simple as locking a door or hiding your computer, right? Well, yes and no. Locking doors and securing your computer are the first steps toward protecting your data. But workplace security also means being aware and prepared for the following types of attacks: 

Exploited Trust

Simply put, if a hacker has your phone in hand or is sitting at your computer desk, you’ve made their job a lot easier. They can quickly access and corrupt your files because there was nothing there to stop them. Sure, you might have some cybersecurity measures in place, but it’s simple to get around these protections once a hacker enters the network.  

Vandalism and Property Damage

Not all hackers are sophisticated enough to steal your cyber data. Instead, they’ll simply destroy whatever it is they can get their hands on. This type of attack can lead to a loss of data and files, and it could also mean further destruction to your office, as well as whatever you’ve left inside. Thus, not only might you lose data, but also your mugs, photos, and favorite tchotchkes.  

Natural Disasters

Sometimes, a workplace attack doesn’t come from a hacker; instead, it comes from Mother Nature herself. Water damage, fires, and hurricanes are just a few ways your important files can be destroyed. While we like to believe most files are backed up to the cloud, the truth is that we still rely on hard copies and physical filing systems. Plus, let’s face it—sometimes we forget to back up our data. If a back-up fails (…or doesn’t happen), a natural disaster means losing your digital and physical files, so you’re starting over from scratch.  

Instead of trying to recover from a workplace attack, it makes sense to prevent one. With just a few security changes and upgrades, your data will be better protected and more secure. We recommend:  

Badges and Access Control

Instituting a badge system helps ensure that real employees are the only ones entering your office. While a hacker could feasibly make a fake badge, they’re unlikely to put in the time; they’ll just pick an easier target. Similarly, controlling who has access to certain files or data lessens the chance of that data being breached. Private files should remain private; if someone doesn’t need to know about them, why should they? 

Fire Alarms and Insurance 

The best way to protect your data from a natural disaster is to protect the rest of your office from one. While we’re not powerful enough to stop such a disaster (at least, not yet), the second-best option is to catch it early and lessen damage. Between buying business and cyber insurance and installing disaster warning systems, you’ll ensure you’ve taken every action to recoup damages and stop a disaster.  

Security Systems

If you have information that needs securing, you’ll need a security system. It’s even in the name! Like with fire alarms, these systems immediately alert you to a problem so you and the police can stop it early. In this case, problem means “someone trying to break into your company to destroy your computer and steal your bobbleheads.” 

Workplace Security Training

No matter the strength or number of your security features, your workplace security will be null and void if an employee disarms your devices, opens the door, and welcomes in a thief. Of course, employees won’t do this intentionally, but that doesn’t mean it doesn’t happen. Because of social engineering and employee negligence, insider threats are all too common. Training employees to spot and deflect these threats makes for an overall safer environment.   

Treat your office like you’d treat anywhere else of value—secure it well and secure it thoughtfully. Take full advantage of our workplace safety services to better protect your company’s information, as well as your entire office. 

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